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Supplying the council

Our eSourcing solution

We use the Delta eSourcing solution to create, store, correspond and exchange tender/quotation documents. We run the majority of all quotations and tenders over £50k via the Delta eSourcing solution. Suppliers can access Delta eSourcing free of charge to respond to our opportunities.

As a registered supplier you will benefit from:

  • becoming part of our supplier community with potential to be invited into contract opportunities
  • raising your visibility as a supplier to the council and over 525 other buying authorities
  • completing your company information once and reusing when responding to tenders via Delta eSourcing
  • working electronically, reducing paperwork and the time and cost of the tender process

You must register on Delta eSourcing to respond to our opportunities, and if you are already registered you will not need to register again, simply use your existing username and password.

The majority of the opportunities that arise will be conducted via the Quick Call facility of the Delta-eSourcing solution.

Please note there is a password reminder link on the homepage and user guides to support your use of the Delta service. If however, you experience any technical difficulties please contact the Delta eSourcing Helpdesk on 0845 270 7050 or email helpdesk@delta-esourcing.com.

Terms and conditions

Our contract procedures

All contracts must comply with European and UK law, EU procurement thresholds and our own Contract Procedure Rules, which are part of our Constitution. These govern our contracting activities, procedures for obtaining quotations, issuing tenders, and awarding contracts.

Subject to the value of the works, supplies or services sought, there are differing requirements to obtain quotations and issue tenders. The thresholds for when the Council must obtain written quotations and issue tenders are shown in the table below:

Value of works, supplies or services
excluding VAT
Quotations or tenders required
Up to £10,000 One quotation demonstrating value for money and confirmed in writing
£10,001 - £50,000 Three written quotations
£50,001 - EU threshold Invitation to tender issued to at least three candidates
Over £164,176 (EU threshold for supplies and services) Subject to EU procurement directive and UK regulations
Over £4,104,394 (EU threshold for works) Subject to EU procurement directive and UK regulations

Tenders for the supply of works, goods and services are advertised in the Official Journal of the European Union (OJEU) where the estimated cost for the life of the contract is over the EU procurement thresholds.

Contracts register and procurement forward plan

Suffolk Coastal's waste contract

Suffolk Coastal District Council has held a 20% share of Suffolk Coastal Norse Limited (previously Suffolk Coastal Services Ltd) since 1 April 2009. They provide a package of services including refuse, cleansing and maintenance.

Waveney District Council's Waste Contract

In 2008/09, Waveney District Council entered into an arrangement with Norse Commercial Services Limited (NCS) for the provision of a package of services including Refuse, Cleansing and Maintenance. A new company, Waveney Norse Ltd, was formed to deliver this service.

Procurement strategy

Our key principles for procurement are set out in our procurement strategy.

Support for small businesses

We support the national procurement concordat for small and medium sized enterprises (SMEs). The concordat is a statement of principles to encourage effective trade between local authorities and small businesses: