East Suffolk Council

Forward Plan, key decisions and exempt decisions

The Forward Plan shows both key decisions and other decisions/matters that the Cabinet, individual Cabinet Members, or officers under delegated authority, are intending to take over the coming months.

The plan is updated on a rolling basis and provides at least 28 clear days notice of the intention to consider key decisions and the taking of any decision/matter in private. The Plan provides a short description of the decision to be considered, who will be taking the decision, when the decision will be taken, and contact details for further information, which may include background papers.

A key decision is a decision which:

• will result in the council incurring expenditure, making savings or receiving income which is/are significant, having regard to the council's budget for the service or function to which the decision relates, or
• will be significant in terms of it's effects on communities living or working in an area comprising two or more wards in the district.

Key decisions have to be supported by written reports. Reports for decisions taken by Cabinet are included with meeting papers.

Once a decision is taken it will be included within a Decision Notice and published on our website for five clear working days prior to the implementation of the decision. This is to allow time for the decision to be ‘called-in’.

Once a decision has been made and published within a Decision Notice, it will be implemented after five working days have elapsed, unless a valid call-in request by members of the council is received. Once the request for a call-in has been received, a meeting of the Scrutiny Committee is called, as soon as possible to discuss it. The decision is then either referred to Full Council or back to the decision making body or individual for reconsideration.

Full details of the call-in procedure can be found in Part 3 of the East Suffolk Council Constitution under the Scrutiny Procedure Rules.

Key decision reports for decisions taken by individual officers or Cabinet members

2024	None at present

Notices of urgent/confidential key decisions

Where it is not possible to comply with the notification period of 28 working days, ahead of the expected date of a key decision, a notice will be issued. The notice will set out why it has not been possible to comply with the notification period and the reasons why the decision is urgent and cannot be deferred.

9 May 2025	Notice of consideration of an Exempt Key Decision that has not been included on the Forward Plan for the require 28 days – to consider Procurement of a groundwork contractor to support upgrading of electrical cables on Romany Lane Site.
21 February 2025	Notice of consideration of a Key Decision that has not been included on the Forward Plan as such – to consider and determine the Council’s interim plans for Local Government Reorganisation by the central government deadline of 21 March 2025.
17 December 2024	Notice of consideration of an exempt decision that has not been included on the Forward Plan as such – consideration of a report relating to the procurement of vehicles for the food waste collection service
27 August 2024	Notice of consideration of an exempt decision that has not been included on the Forward Plan as such – consideration of a report relating to the Assisted Recovery Grant
20 August 2024	Notice of consideration of an exempt decision that has not been included on the Forward Plan as such – consideration of a report relating to a Property Acquisition for Temporary Accommodation
13 May 2024	Notice of consideration of a key decision that has not been included on the Forward Plan as such – signing and adopting the UK100 Net Zero Pledge and becoming a member of the UK100 network
20 March 2024	Notice of consideration of a key decision that has not been included on the Forward Plan as such – purchase of 10 Refuse Collection Vehicles
1 February 2024	Notice of consideration of a key decision that has not been included on the Forward Plan as such - statutory five year review of the East Suffolk Council - Waveney local plan
27 November 2023	Notice of consideration of an exempt decision that has not been included on the Forward Plan as such – consideration of a report relating to the East Suffolk Services Business Plan Quarterly Update
29 September 2023	Notice of consideration of a key decision that has not been included on the Forward Plan as such – concerning approval to enter the Feel Good Suffolk grant agreement with Suffolk councils to begin the provision of public health services from 1 October 2023
23 August 2023	Notice of consideration of an exempt decision that has not been included on the Forward Plan as such – consideration of a report relating to Port Health and Implementation of Border Target Operating Model Requirements
23 August 2023	Notice of consideration of an exempt decision that has not been included on the Forward Plan as such – consideration of a report relating to the East Suffolk Services Business Plan Quarterly Update
03 July 2023	Notice of consideration of a confidential and key decision that has not been included on the Forward Plan as such – Consideration of a confidential and key decision report about Improving Access to the Private Rented Sector
24 February 2023	Notice of consideration of a confidential key decision that has not been included on the Forward Plan as such - Consideration of an exempt key decision report about the Strength and Balance Programme
16 December 2022	Notice of consideration of a confidential key decision that has not been included on the Forward Plan as such - Consideration of an exempt key decision report about Freeport East
20 October 2022	Notice of consideration of a confidential key decision that has not been included on the Forward Plan as such - Site management arrangements for Romany Lane Gypsy and Traveller Site in Kessingland
22 September 2022	Notice of a key and exempt decision to be taken by Cabinet in October 2022 that has not been on the Forward Plan
21 April 2022	Notice of consideration of a decision that has not been included on the Forward Plan as such - Consideration of a report related a Section 113 Agreement between ESC as a member of the Anglia Revenue Partnership (ARP) and Norwich City Council, to enable ARP officers to continue to provide Fraud services to Norwich City Council
20 January 2022	Notice of consideration of a decision that has not been included on the Forward Plan as such - Consideration a report regarding the proposal of a scheme for awarding Discretionary Rate Reliefs in 2021/22 to businesses in respect of the Covid-19 Additional Relief Fund (CARF)
18 January 2022	Notice of consideration of a confidential decision of the Southwold Harbour Management Committee that has not been included on the Forward Plan as such - Consideration of an exempt report about the Asset Rental Summary and Proposed Future Reviews
04 November 2021	Notice of consideration of a confidential decision of the Southwold Harbour Management Committee that has not been included on the Forward Plan as such - Consideration of an exempt report about the Southwold Harbour Lands Assets
04 November 2021	Notice of consideration of a confidential decision of the Southwold Harbour Management Committee that has not been included on the Forward Plan as such - Consideration of an exempt report about the Southwold Caravan and Camping Site
21 September 2021	Notice of consideration of a confidential decision of the Cabinet that has not been included on the Forward Plan as such - Consideration of an exempt report about the Cultural Development Fund
14 September 2021	Notice of consideration of a confidential decision of the Southwold Harbour Management Committee that has not been included on the Forward Plan as such - Consideration of an exempt report about the Southwold Harbour Investment Plan - Update
23 August 2021	Notice of consideration of a confidential decision that has not been included on the Forward Plan as such - Consideration of an exempt key decision report about the Freeport East Outline Business Case
01 July 2021	Notice of consideration of a confidential decision that has not been included on the Forward Plan as such - Consideration of an exempt key decision report about the Waterlane Leisure Centre roof replacement
23 December 2020	Notice of consideration of a confidential decision that has not been included on the Forward Plan as such - Concerning approval to enter into agreements with landowners related to the Lowestoft Flood Risk Management project
23 October 2020	Notice of consideration of a confidential decision that has not been included on the Forward Plan as such - Consideration of suggested variations to the East Suffolk Off Street Parking Order
21 August 2020	Notice of consideration of a decision that has not been included on the Forward Plan as such - Consideration of a proposal that  relates to the creation of a Business Improvement District in Felixstowe
30 July 2020	Notice of consideration of a decision that has not been included on the Forward Plan as such - Consideration of a proposal that relates to the surrender and renewal of the head lease for Claremont Pier
07 July 2020	Notice of consideration of a decision that has not been included on the Forward Plan as such -  Confirmation of acceptance of a plan of spend for an advanced Government Towns Fund capital grant for Lowestoft
27 June 2019	Notice of consideration of a confidential decision that has not been included on the Forward Plan as such - Delivery of Suffolk Public Sector Cloud Project
24 May 2019	Consideration of a confidential key decision that has not been included on the forward plan, regarding shop unit at 112 London Road North, Lowestoft